Stewardship Associate

The Stewardship Associate reports to the Director of Advancement, then to the Executive Director, and will work closely with the Leadership Team of Child’s Voice and Business Office. The Donor Management Associate will provide support for the entire Advancement Team, manage the Raiser’s Edge database, and process all gift and stewardship needs.

Essential Functions & Duties:

Gift Processing

  • Enter all contributions made to Child’s Voice into Raiser’s Edge with appropriate and accurate gift coding.
  • Generate acknowledgement letters, receipts, and mail to donors.
  • Assist with stewardship mailings, calls, and follow up to constituents.
  • Reconcile Raiser’s Edge funds received on a monthly basis.
  • Reconcile all funds raised with the Business Office.
  • Enter contributions made relating to special events into the Greater Giving (or other event management software).
  • Produce accurate reporting of gifts received. Database Management
  • Act as Raiser’s Edge Database Administrator for organization.
  • Manage Raiser’s Edge donor database, including maintenance, user accounts, global changes, gift entry, reporting, queries, and data clean-up projects with the goal of providing current, consistent and accurate data.
  • Deliver clear and accurate reporting and tracking vehicles and instructions for reports, dashboards and data extracts
  • Produce all mailing lists from Raiser’s Edge database for mailings such as invitations, newsletters, and direct mail.

General Administration Duties

  • Provide general clerical assistance for the Advancement Team.
  • Participate in special event preparation and materials.
  • Assist with volunteer scheduling and follow up.
  • Support team with third party event preparations and materials.

Other

  • Maintain current knowledge of mission, goals, and strategic plan.
  • Keep abreast of Child’s Voice activities and properly utilize the resources available.
  • Assure the proper use, management, security and upkeep of CV facilities, equipment and documents.
  • Assist in set up for special events and school functions as directed by the Executive Director.
  • Other duties as assigned.

Required Knowledge, Skills, and Abilities:

  • Considerable ability to pay attention to detail, multi-task, meet deadlines.
  • Extremely organized detail oriented and able to keep accurate records and follow up.
  • Ability to attend work on a regular and predictable schedule.
  • Maintain flexibility in tasks required, as job duties may vary frequently.

Minimum Education, Experience, and Training:

  • Past experience with gift entry into Raiser’s Edge systems.
  • Working knowledge of applicable computer and software systems including:
    • Microsoft Office (including Outlook, Word, Excel and PowerPoint),
    • Raiser’s Edge 7 or Raiser’s Edge NXT (Blackbaud) or comparable customer relationship management system,
    • Adobe Design Suite (specifically InDesign, Photoshop and Adobe Acrobat),
    • WordPress
    • Greater Giving.

This is a part-time position requiring the person to be on site in Wood Dale 4-5 days a week for an estimated at 15 hours per week (with flexibility to increase slightly around the event season).

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VOLUNTEER – Child’s Voice Board of Directors

The Board of Directors of Child’s Voice serves as the governing body and custodian of Child’s Voice investments.  Each member of the Board assumes the responsibility to initiate and establish policies governing Child’s Voice and to maintain a fiduciary responsibility over the financial affairs of the organization. Here is a listing of the roles & responsibilities of a Child’s Voice Board member.  Individuals interested in joining the Board, should complete the application through the link below. Thank you!

  • Support the mission, goals and objectives of Child’s Voice,
  • Attend all Board and committee meetings. (75% minimum for Board meetings required),
  • Serve on a committee of the Board and provide leadership to that committee,
  • Financially contribute to Child’s Voice per the following methods,
    • Each Board member is asked to contribute $1,000 annually,
    • An additional $2,000 is requested in a “GET” of donations solicited and coordinated by the Board member. This encourages Board members to share their excitement and knowledge of Child’s Voice with others and to engage those in attendance at annual events.
  • Attend both the annual Autumn Gala and Golf Tournament in support of Child’s Voice,
  • Attend at least one (1) school function in an academic year (Winter Festival, Recognition Ceremony, Special Friends Day),
  • Adhere to Conflict of Interest and Confidentiality policies at all times,
  • Propose perspective Board members to aid in growth and diversity of the Board,
  • Participate in governance of the Board including annual self-evaluation,
  • Review Board meeting materials prior to the meeting to be informed in matters in need of discussion and/or voting,
  • Express opinions and share expertise during discussions and debates, and speak with one voice regarding final resolutions and determinations of the Board,
  • Promote Child’s Voice and its mission to increase public awareness, understanding and support of the organization in your professional and personal life.

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VOLUNTEER – Snack/Recess Help

Volunteers are needed to staff snack & recess from September – May, Monday – Friday from 10:00 a.m. – 2:00 p.m.

These volunteers will assist and support Teaching Assistants and Teachers through the snack and recess periods. This will include:

  • Provide supervision to children,
  • Assist in maintaining a calm and safe environment,
  • Helping children open food items,
  • Engaging students in play during recess,
  • Speak and converse with students to stimulate conversation and language,
  • And more.

Apply Now