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Business and Finance Manager

The Business and Finance Manager is responsible for compiling, reviewing and reporting financial, statistical or other detailed information and providing accounting services including G/L processing, journal entry preparation, preparation of annual budgets, and management of cash, investments, and insurance coverage. May be responsible for interpreting, drawing conclusions and making recommendations based on the analysis of this data. Duties also include management of the facilities and those aspects of Human Resources relating to payroll and others as assigned by the Executive Director.

Please only apply if you have 5+ years of experience in the Accounting/Finance arena. This is a leadership role and it requires someone able to manage the high-level needs of the job along with the day-to-day operations, in addition to looking ahead and strategically guiding the financial outlook of the organization.

This role supervises the activities of the Assistant, which includes performing duties relating to Business Office matters and coordinates the duties of Billing Clerk relating to Early Intervention and Audiology billing (including insurance).

***Please apply below. Phone calls are not welcome at this time.***

Specific Responsibilities

  • Accounts Receivable – Ensure accurate and timely invoicing and collection of tuition.
  • Accounts Payable – Determine fulfillment and accuracy of vendor charges and timely payment amounts due while adhering to Board approved budget.
  • Review scholarship applications and supporting documents and together with the Executive Director recommend Financial Aid levels to Finance Committee of Board.
  • Compile accurate financial reports for meetings of the Board of Directors.
  • Salary Schedules – Obtain current COOP teacher salary schedules, summarize findings and together with the Executive Director recommend staff salary adjustments to President and Vice President.
  • Prepare annual budget reflecting projected revenues and costs of programs. Together with Executive Director, review with Board President and then the Board Finance Committee in time to present to the full Board at the April meeting.
  • Prepare Federal 990 and Illinois AG990-IL returns for Board review and timely submission.
  • Purchase Care Review Report – Prepare, review with Executive Director and submit report to ISBE to for determination of daily rate.
  • Maintain accurate financial records and reconciliation of bank accounts monthly.
  • Accumulate and/or prepare all documentation requested by outside auditors and assist them as needed, and review their report prior to issuance.
  • Review payroll compiled by the Asst. to the Business and Finance Manager before final submission to payroll service, and assure that payroll service submits all required governmental reports and employee withheld and employer taxes.
  • Retirement Plan management – Encourage employee participation in plan, send all employee and matching employer contributions to plan sponsor on a timely basis, and submit required 403B reports to plan participants and applicable governmental agencies.
  • Maintain medical and dental insurance coverage for all participating employees. Annually review plan pricing and revisions with broker, recommend plan changes and employees’ share of cost, and arrange annual information meeting with employees.
  • Prepare and submit required CMS report to medical insurance provider, POP documents to company handling premium-only plan, and Excise Tax Form 720 to IRS.
  • Maintain files of all current and former employees ensuring compliance with all local, state, and federal employment laws and keep employment agreements current and on file.
  • Charges for Early Intervention services – Analyze applications for financial aid and recommend level of assistance to Director of Early Intervention and Executive Director.
  • Answer employees’ questions and resolve any payroll, benefit or procurement issues that occur.
  • Maintain insurance coverage on buildings, injuries to employees, students, patients, and others, and other potential liabilities. Work with insurance broker to assure adequate coverage and protection through the Commercial Lines, Directors & Officers, and Workers’ Compensation Policies.
  • Ensure the premises are in working order. Maintain contracts for building services including janitorial, HVAC, garbage removal, snow removal, landscaping, security and fire protection.
  • Perform various duties as requested that are essential to the operation of Child’s Voice (both sites).
  • Stay current with using computer software, programs, e-mail and voicemail.

Desirable Experience & Training

  • A graduate of a business school, or a B.A. or B.S. degree in accounting and/or equivalent related experience and working knowledge of applicable computer and software systems.
  • Previous nonprofit organization experience preferred.
  • Experience with Quickbooks preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

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Substitute Receptionist

Seeking an individual(s) to provide staffing/coverage for the Receptionist position at Child’s Voice. This will be on an as needed basis to cover vacations, sick days, leave, etc. The receptionist position is a high-profile position and is the first person to represent the face of Child’s Voice whether on the phone, or when individuals visit Child’s Voice. Hours when called to cover the position are 7:45 a.m. – 3:00 p.m. and located in Wood Dale, Ill.

NO PHONE CALLS PLEASE. Wage is minimum wage or higher based on experience.

The Substitute Receptionist’s primary accountability is answering the phone, maintaining the access at the main entry to the building and providing basic clerical support services as assigned. The individual in this position is expected to be able to multi-task, while ensuring accuracy and efficiency in all areas. Further, this individual should expect to work under pressure with many interruptions continuously from the phones, staff, vendor deliveries, and visitors.

The Substitute Receptionist is expected to promote goodwill along with conveying a positive and professional image of Child’s Voice and maintain the highest level of confidentiality of all School, student, parent, staff and vendor information.

Required experience and training:

  • Critical attention to detail
  • Proficiency in MS Office, Excel, Word, and Outlook
  • Strong communication skills, both written and oral
  • Self-motivated with excellent organizational skills
  • Ability to multi-task
  • High school diploma
  • Enjoy being around/with children

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VOLUNTEER – Child’s Voice Board of Directors

The Board of Directors of Child’s Voice serves as the governing body and custodian of Child’s Voice investments.  Each member of the Board assumes the responsibility to initiate and establish policies governing Child’s Voice and to maintain a fiduciary responsibility over the financial affairs of the organization. Here is a listing of the roles & responsibilities of a Child’s Voice Board member.  Individuals interested in joining the Board, should complete the application through the link below. Thank you!

  • Support the mission, goals and objectives of Child’s Voice,
  • Attend all Board and committee meetings. (75% minimum for Board meetings required),
  • Serve on a committee of the Board and provide leadership to that committee,
  • Financially contribute to Child’s Voice per the following methods,
    • Each Board member is asked to contribute $1,000 annually,
    • An additional $2,000 is requested in a “GET” of donations solicited and coordinated by the Board member. This encourages Board members to share their excitement and knowledge of Child’s Voice with others and to engage those in attendance at annual events.
  • Attend both the annual Autumn Gala and Golf Tournament in support of Child’s Voice,
  • Attend at least one (1) school function in an academic year (Winter Festival, Recognition Ceremony, Special Friends Day),
  • Adhere to Conflict of Interest and Confidentiality policies at all times,
  • Propose perspective Board members to aid in growth and diversity of the Board,
  • Participate in governance of the Board including annual self-evaluation,
  • Review Board meeting materials prior to the meeting to be informed in matters in need of discussion and/or voting,
  • Express opinions and share expertise during discussions and debates, and speak with one voice regarding final resolutions and determinations of the Board,
  • Promote Child’s Voice and its mission to increase public awareness, understanding and support of the organization in your professional and personal life.

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VOLUNTEER – Snack/Recess Help

Volunteers are needed to staff snack & recess from September – May, Monday – Friday from 10:00 a.m. – 1:15 p.m.

These volunteers will assist and support Teaching Assistants and Teachers through the snack and recess periods. This will include:

  • Provide supervision to children,
  • Assist in maintaining a calm and safe environment,
  • Helping children open food items,
  • Engaging students in play during recess,
  • Speak and converse with students to stimulate conversation and language,
  • And more.

Apply Now