ADVANCEMENT ASSOCIATE

Advancement Associate reports to the Director of Advancement, then to the Executive Director, and will work closely with the Marketing & Giving Coordinator and Business Office.  The Advancement Associate will act as the administrator/manager of the Raiser’s Edge database and will have responsibility for all gift processing, stewardship of donors and contributions, as well as special events support and project management for Child’s Voice and associated tasks with those events   

Essential Functions & Duties: 

Gift Processing 

  • Accurately enter all contributions made to Child’s Voice into Raiser’s Edge with appropriate and accurate gift coding. 
  • Generate and distribute acknowledgement letters, receipts, and mail to donors. Create back up for these letters. 
  • Assist and facilitate stewardship mailings, calls, and follow up to constituents.  
  • Reconcile Raiser’s Edge funds received on a monthly basis with the Business Office. 
  • Enter contributions made relating to special events into Greater Giving (or other event management software). 
  • Produce accurate reporting of gifts received. 

Database Management 

  • Act as Raiser’s Edge Database Administrator for organization. 
  • Manage Raiser’s Edge donor database, including maintenance, user accounts, global changes, gift entry, reporting, queries, and data clean-up projects with the goal of providing current, consistent and accurate data.
  • Develop and maintain a policies and procedures manual for gift processing and data management.  
  • Deliver clear and accurate reporting and tracking vehicles and instructions for reports, dashboards and data extracts. 
  • Produce all queries, exports, and mailing lists from Raiser’s Edge database for mailings such as invitations, newsletters, acknowledgements, stewardship, and direct mail solicitations. 

Special Event Management 

  • Provide project management and support of execution of special events.  Inclusive of planning, committee meeting coordination, implementationand execution of special events for Child’s Voice. This is inclusive of all major fundraising events (in-person and virtual) such as the Golf Outing and Autumn Gala, but may also apply to additional events. 
  • Logistics: timeline and task list management, work plan, deadline and financial tracking, reconciliation with the Business Office for financial matters. 
  • Event data & record keeping: Build events on event management platforms, maintain accurate data within the platform (Greater Giving) as well as additional backup sources. 
  • Sponsorship: Sponsorship coordination, material creation, stewardship, and recognition. This component will include support from the Director of Advancement and Marketing & Giving Coordinator. 
  • Items: Item management inclusive of procurement, solicitation, recognition, in-kind contribution management, stewardship, and coordination pre and post event with donor and winning bidders, creation of item packages/baskets, etc. 
  • Committee: Committee recruitment, support, meeting reminders, follow up and consistent communication. 
  • Marketing & Design: Collaboration with Marketing & Giving Coordinator to develop marketing materials for the event for both print and digital use. 
  • Volunteers: Coordination and recruitment of volunteers, inclusive of reminders, communication, and stewardship. 
  • Attendance at the events. 
  • Accurate record keeping within Greater Giving, coordination with Raiser’s Edge and as needed back up files.  Routinely reconcile event revenue and expenses with the Business Office following the events.  
  • Provide support of non-fundraising events such as the Recognition Ceremony, Winter Festival, graduate breakfast, back to school breakfast, birthday celebration, staff orientation, etc.   

Outreach 

  • Support third party event needs inclusive of the Wood Dale Gala (February/March), MBBI Golf Tournament (July), Walk4Hearing (fall), and others. This is inclusive of volunteer management, materials preparation, organization stewardship and support to third party group.   
  • Support Marketing & Giving Coordinator in the effort with third party events such as “dine & share” efforts to raise support and awareness. 
  • Be comfortable sharing the Child’s Voice mission and overview of programs. This may include networking and social engagements to increase the awareness of Child’s Voice while building relationships toward future partnerships. 
  • Collaborate with civic organizations on appropriate/potential third party events to benefit Child’s Voice. 

Strategic Planning 

  • Execute activities to ensure the success of all pillars of the Strategic Plan of Child’s Voice  

Other 

  • Support Advancement team colleagues with projects/tasks as needed. 
  • Maintain current knowledge of mission, goals, and strategic plan. 
  • Maintain general knowledge and awareness of the fundraising and nonprofit sector and news. 
  • Keep abreast of Child’s Voice activities and properly utilize the resources available. 
  • Assure the proper use, management, security and upkeep of CV facilities, equipment and documents. 
  • Enhance building culture by demonstrating a positive attitude and evidence of good moral character. 
  • Other duties as assigned. 

Required Knowledge, Skills, and Abilities: 

  • Past experience with gift entry into Raiser’s Edge systems. 
  • Past experience with execution of special events 
  • Knowledge of the process and techniques necessary to execute a successful fundraising event. 
  • Extremely organized, detail oriented, able to keep accurate records and follow up, multi-task, and meet deadlines. 
  • Excellent ability to communicate, both written and oral. 
  • Ability to attend special events, inclusive of those that occur in the evening and on weekends.  
  • Ability to attend work on a regular and predictable schedule.  
  • Maintain flexibility in tasks required, job duties may vary frequently.  

Minimum Education, Experience, and Training:  

  • Working knowledge of applicable computer and software systems including:  
  • Microsoft Office (including Outlook, Word, Excel and PowerPoint), 
  • Raiser’s Edge 7 or Raiser’s Edge NXT (Blackbaud), 
  • Canva, 
  • Adobe Design Suite (specifically InDesign, Photoshop and Adobe Acrobat), 
  • WordPress 
  • Greater Giving. 

Work Environment and Physical Demands: 

Work responsibilities call for some levels of physically demanding activities.  These conditions require that the incumbent of this position be reasonably ambulatory and willing to participate in some physical labor (e.g., lifting more than 15 lbs.; assisting students or families during the course of the day).

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TEACHER ASSISTANT

The Teacher Assistant assists the teacher or teachers to whom he/she is assigned to help the class run smoothly, provide supplementary instructional help, prepare teaching materials, and to provide other assistance as needed. Specific assignments will be made by the teacher. The Teacher Assistant is directly responsible to the Classroom Teacher then to the School Coordinator.

Essential Functions and Duties:

Classroom Environment

      • Work with individuals and small groups of students to reinforce the material introduced by the teacher.
      • Guide independent study and remedial work designed and supervised by the teacher.
      • Assist teachers with non-instructional classroom duties including, but not limited to, class displays, bulletin boards, notes to parents, etc.
      • As appropriate, perform general school assistance duties including, but not limited to, recess supervision, lunch supervision, assist young children with toileting, preparation of classroom materials, checking hearing aids and cochlear implants.
      • Establish supportive relationships with students.
      • Maintain a high level of confidentiality of information regarding students.
      • Perform such other duties as may be assigned, with the exception of program planning.

Required Knowledge, Skills and Abilities:

      • Genuine interest in serving the needs of students and the ability and willingness to operate within the philosophy of the program.
      • Ability to manage potentially challenging behavior from students and maintain a professional and patient demeanor
      • Ability to attend work on a regular and predictable schedule.

Minimum Education, Experience and Training

      • Associates degree or equivalent
      • Bilingual preferred
      • Paraprofessional Certification
      • Previous experience working with children.
      • Understanding of classroom activities and teaching best practices.
      • Considerable knowledge of applicable workplace technology

Job Type: Full-time

Pay: $12.00 – $18.00 per hour

COVID-19 considerations:
As an organization and School in DuPage County Illinois, we are governed by the Illinois Department of Health (IDPH), and Illinois State Board of Education (ISBE) and follow all appropriate guidelines to ensure the safety of our staff and students.

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VOLUNTEER – Child’s Voice Board of Directors

The Board of Directors of Child’s Voice serves as the governing body and custodian of Child’s Voice investments.  Each member of the Board assumes the responsibility of the duty of care, loyalty, and obedience.  Individuals interested in joining the Board, should complete the application through the link below. The responsibilities of our Board of Directors are to:

      • Be committed to the mission, goals and policies of the organization.
      • Perform the functions and work of the board to the best of one’s ability.
      • Contribute financially to the organization to the best of one’s ability and seek financial support from others outside of the organization.
      • Recommend others who could serve on the board or be of particular value to the organization in other capacities.
      • Avoid any conflicts of interest and situations that would compromise the principles of the organization or lead to the perception of compromise.Support the mission, goals and objectives of Child’s Voice,
      • Attend all Board and committee meetings. (75% minimum for Board meetings required),
      • Serve on a committee of the Board and provide leadership to that committee,
      • Financially contribute to Child’s Voice,
      • Attend both the annual fundraising events inclusive of the Gala and Golf Outing,
      • Attend at least one (1) school function in an academic year (Winter Festival, Recognition Ceremony, Special Friends Day),
      • Adhere to Conflict of Interest and Confidentiality policies at all times.

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VOLUNTEER – Snack/Recess Help

Volunteers are needed to staff snack & recess from September – May, Monday – Friday from 10:00 a.m. – 2:00 p.m.

These volunteers will assist and support Teaching Assistants and Teachers through the snack and recess periods. This will include:

      • Provide supervision to children,
      • Assist in maintaining a calm and safe environment,
      • Helping children open food items,
      • Engaging students in play during recess,
      • Speak and converse with students to stimulate conversation and language,
      • And more.

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