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Administrative Assistant

General Scope of Responsibility:

Under general supervision of the Principal, Executive Director, and Business Office, the Administrative Assistant serves as manager of the front office of the school and operations manager for Child’s Voice. The Administrative Assistant organizes, directs and performs varied and complex administrative functions with confidentiality. The Administrative Assistant is expected to promote goodwill along with conveying a positive and professional image of the organization and maintain the highest level of confidentiality of all programs, student, parent, staff and vendor information. The Administrative Assistant will be responsible for answering and directing incoming calls, supporting the school program with clerical duties, coordinating meetings with school districts, ordering of supplies, and managing vendors to support organization operations. The administrative reports directly to the Principal and Executive Director.

Essential Functions and Duties:

School Support

  • Manage the school office by providing administrative and program support to the Principal and Executive Director.
  • Maintain school calendar, database and intranet, screen and route inbound and outbound calls, greet and receive students, visitors and respond to requests for information and assistance as appropriate.
  • Coordinate, schedule and assist in the organization of weekly, monthly and annual student and staff events (student and staff hot lunches, board meetings, graduation, field trips, transportation and venues).
  • Prepare transportation requests with bus service providers for transporting students to and from school and/or field trips. In conjunction with responding to questions or concerns regarding specifics transportation matters to school district administrators and parents.
  • Independently respond to routine letters, emails, and general correspondences.
  • Manage postal affairs; distribute and assemble inbound and outbound documents.
  • Coordinate and organize IEP schedules with support from School Districts, School Principal and Teachers.
  • Assemble and distribute enrollment forms to incoming students; review and confirm records meet compliance requirements with all local, state and federal regulators.
  • Maintain and update student enrollment. Including but not limited to preparation and/or maintenance of the confidential student profile; electronic and/or physical documentation and all required records contained therein, verification of enrollment, health eligibility, and transfer or release of documentation.
  • Maintain student attendance records, including preparation and verification of daily student attendance, enter incoming student information into the attendance system.
  • Prepare required attendance reports as needed; daily, weekly and monthly; assemble and distribute student monthly attendance reports to school district administrators.
  • Maintain information on and respond to any questions or concerns regarding specific school programs, fund raisers and after school activities.
  • Distribute school wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, forms and update the intranet master calendars.
  • In the absence of the school Principal and Lead Teacher, contact parents, guardians or authorized guardian when necessary to provide transportation and/or to release student to approved guardian.

Operations Management

  • Support the Business Office and Executive Director in management and maintenance of all office systems and facilities; ensure the premises are in working order.
  • Manage contracts for building services including, but not limited to, janitorial, HVAC, garbage removal, snow removal, landscaping, security and fire protection.
  • Manage relationships with consultants, and external vendors to ensure standards are met.
  • Maintain and troubleshoot office equipment.
  • Support Business Office in document retention policies and manage disposal of records.
  • Support Business Office in compliance with state and federal registration and reporting obligations.
  • Oversight of Safety & Security, including Fire suppression systems, security alarm systems, security surveillance systems, general personnel safety, general physical building safety and security, onsite event safety and security, emergency management and preparedness.
  • Maintain personnel distribution lists in conjunction with Information Technology (IT).
  • Oversee the replenishing, ordering, and organizing office, facilities, and maintenance supplies.
  • Assist with bi-monthly board meeting preparation.
  • Maintain personnel business cards and ID badges.

Other

  • Adhere to professional, ethical, and legal standards for the practice of the discipline in schools, as dictated by associated organizations (e.g., ISBE).
  • Maintain current knowledge of mission, goals, and strategic plan.
  • Keep abreast of Child’s Voice activities and properly utilize the resources available.
  • Enhance building culture by demonstrating a positive attitude and give evidence of good moral character.
  • Other duties as assigned.

Required Knowledge, Skills and Abilities:

  • Enjoys working with/around children is required.
  • Strong communication both written and oral.
  • Strong attention to detail.
  • Self-motivated with excellent organizational skills.
  • Must maintain flexibility in tasks required, job duties may vary frequently.
  • Ability to multi-task, prioritize and meet deadlines.
  • Display high degree of judgment, discretion and confidentiality.
  • Ability to attend work on a regular and predictable schedule.

Minimum Education, Experience and Training:

  • High school diploma or equivalent with Associate’s degree or higher preferred.
  • Two years of increasingly responsible related experience.
  • Proficient in MS Office

Work Environment and Physical Demands:

Work responsibilities call for some levels of physically demanding activities.  These conditions require that the incumbent of this position be reasonably ambulatory and willing to participate in some physical labor (e.g., lifting more than 15 lbs.; assisting students or families during the course of the day).

Professional reviews:

Standard practice is to conduct reviews annually; reviews are conducted by the applicable Director or designee.

THE ESSENTIAL FUNCTIONS OF THE JOB INCLUDE, BUT ARE NOT LIMITED TO, THE DUTIES LISTED IN THE JOB DESCRIPTION.

CHILD’S VOICE RESERVES THE RIGHT TO ADD, DELETE, CHANGE OR MODIFY THE JOB DUTIES

Teacher of the Deaf or Hard of Hearing

General Scope of Responsibility:

Teachers of the Deaf or Hard of Hearing are expected to provide educational leadership in helping students to actualize their academic, emotional and social growth to its fullest potential. They must demonstrate a sound theoretical knowledge of curriculum techniques and intervention strategies appropriate to students with a hearing loss who may have additional problems. Teachers of the Deaf or Hard of Hearing must be able to relate well to students, parents and appropriate representatives of participating school systems and to the entire staff of the school. Teachers of the Deaf or Hard of Hearing are directly responsible to the School Coordinator and then the Executive Director.

Essential Functions and Duties:

  • Provide direct instructional services to the students in the location and time designated in language, speech, audition and academic areas of the curriculum.
  • Serve as consultants to the other staff members, including regular school staff, pertaining to the special needs of the students in their classroom, sharing specialized expertise that they may possess.
  • Provide educational diagnostic services for their students when appropriate and under the supervision of the School Coordinator of the school.
  • Participate in behavioral observation and intervention programs.
  • Participate in meetings, when relevant to their particular students, to plan instructional and behavioral goals and objectives, and develop methods of instruction.
  • Prepare regular and/or special reports on progress and behavior for parents in accordance with established policy of program.
  • Provide appropriate supportive services to parents.
  • Develop and maintain a classroom environment conducive to effective learning within limits of the resources provided by the program.
  • Prepare for classes assigned and show written evidence of preparation upon request of the School Coordinator of the school.
  • Encourage students to develop independence and responsibility.
  • Perform pupil supervision duties as required by the school.
  • Plan for the use of an assigned Teacher Aide.
  • Other duties as assigned.

Other:

  • Adhere to professional, ethical, and legal standards for the practice of the discipline in schools, as dictated by associated organizations (e.g., ISBE)
  • Actively participate in school activities.
  • Maintain current knowledge of mission, goals, and strategic plan.
  • Keep abreast of classroom/teaching technology (ie Smartboards etc)
  • Keep abreast of Child’s Voice activities and properly utilize the resources available.
  • Enhance building culture by demonstrating a positive attitude and give evidence of good moral character.

Required Knowledge, Skills and Abilities:

  • Genuine interest in serving the needs of students and the ability and willingness to operate within the philosophy of the program.
  • Ability to attend work on a regular and predictable schedule.

Minimum Education, Experience and Training:

  • BA or MA in Education of the Deaf and Hard of Hearing
  • Willingness to obtain and maintain LSLS Cert. AVEd.
  • Previous experience in deaf education is preferable

Work Environment and Physical Demands:

Work responsibilities call for some levels of physically demanding activities. These conditions require that the incumbent of this position be reasonably ambulatory and willing to participate in some physical labor (e.g., lifting more than 15 lbs.; assisting students or families during the course of the day).

Professional reviews:

Standard practice is to conduct reviews annually; reviews are conducted by the applicable Director or designee.

Speech-Language Pathologist

General Scope of Responsibility

Speech-Language Pathologists are expected to provide educational leadership to the staff in addition to helping students actualize their listening and spoken language skills to their fullest potential. They must also demonstrate a sound theoretical knowledge of curriculum techniques and intervention strategies appropriate to the student with hearing loss who may have other developmental needs. Speech-Language Pathologists must be able to relate well to students, parents, colleagues, and appropriate representatives from agencies and school districts. The Speech-Language Pathologists are directly responsible to the Director of Early Intervention, School Principal and the Executive Director.

Essential Functions and Duties

Specific Responsibilities:

  • Provide direct therapy to the students in the Early Intervention and School programs at the location and times designated in: language, speech, listening and academic areas of the curriculum.
  • Serve as a consultant to the other staff members, including regular school staff, pertaining to the special needs of the students in their classroom, sharing specialized expertise that they may possess.
  • Provide diagnostic testing, assess the needs of, and devise and implement speech, language, and auditory goals for children from birth to school age that have a mild to profound hearing loss.
  • Write annual evaluations and/or six-month progress reports.
  • Counsel families on hearing loss and how to maximize their child’s speech, listening, and language development in the home.
  • Prepare regular and/or special reports on progress for parents, school districts, or agencies in accordance with established policy of the program.
  • When appropriate, prepare families for initial IEP meetings to ensure successful transition into Child’s Voice’s school program.
  • Participate in student’s IEP /IFSP meetings.
  • Collaborate with physicians, teachers, audiologists, physical therapists, and occupational therapists to ensure optimal therapy for each student.
  • Prepare for students assigned and show written evidence of preparation upon request of the Executive Director or supervisors of the school.
  • Meet with School Principal and/or the Director of Early Intervention on a regular basis.
  • Supervise graduate and undergraduate students in speech-language pathology and deaf education.
  • Encourage student to develop independence and responsibility.
  • Participate in school fundraising events and become active in school community events.
  • Participate in presentations at local and national conferences
  • Perform student supervision duties as required by the school.

Other:

  • Participate in fundraising and school community events.
  • Assure the proper use, management, security, and upkeep of CV facilities, equipment, and documents.
  • Maintain current knowledge of mission, goals, and strategic plan.
  • Keep abreast of Child’s Voice activities and properly utilize the resources available.
  • Enhance building culture by demonstrating a positive attitude and give evidence of good moral character.
  • Other duties as assigned.

Required Knowledge, Skills and Abilities:

  • Genuine interest in serving the needs of students and the ability and willingness to operate within the philosophy of the program.
  • Must have reliable transportation to travel to families’ homes to provide home-based services.
  • Ability to attend work on a regular and predictable schedule.

Minimum Education, Experience and Training:

  • MA or MS in Speech-Language Pathology.
  • Must attain and maintain certification as a speech-language pathologist in the state of Illinois.
  • Must attain and maintain an early intervention credential.
  • Certification as a Listening and Spoken Language Specialist is preferred.
  • Previous experience in working with children with hearing loss is preferable
  • Must have reliable transportation to travel to families’ homes to provide home-based services.

Work Environment and Physical Demands:

Work responsibilities call for some levels of physically demanding activities. These conditions require that the incumbent of this position be reasonably ambulatory and willing to participate in some physical labor (e.g., lifting more than 15 lbs.; assisting students or families during the course of the day).

Professional Reviews

Standard practice is to conduct reviews annually; reviews are conducted by the applicable Director or designee.
THE ESSENTIAL FUNCTIONS OF THE JOB INCLUDE, BUT ARE NOT LIMITED TO, THE DUTIES LISTED IN THE JOB DESCRIPTION

THE ABOVE STATEMENTS REFLECTS THE GENERAL DUTIES CONSIDERED NECESSARY TO DESCRIBE THE PRINCIPAL FUNCTIONS OF THE JOB IDENTIFIED, AND SHALL NOT BE CONSTRUCTED AS A DETAILED DESCRIPTION OF ALL THE WORK REQUIREMENTS THAT MAY BE INHERENT IN THE JOB. IT IS NOT INTENDED TO LIMIT OR IN ANY WAY MODIFY THE RIGHT OF ANY SUPERVISOR TO ASSIGN, DIRECT AND CONTROL THE WORK OF AN EMPLOYEE UNDER HIS/HER SUPERVISION.

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